It seems easy to let emails just pile up in your Inbox, until you … Here are some ways to make the most of Outlook. Say for example that you want to mark an email for urgent action. Mail view displays your inbox and lets you browse your mail. Learn Outlook's keyboard shortcuts. If you hover over the Quick Step, you’ll see the shortcut key you chose and any tooltip text you entered. Click OK to save your Quick Click selection.. You can find Quick Steps on the “Home” tab of Outlook. Use shortcuts. How to Quickly Open Apps in Split View from Search on iPad, Why You Should Use a Vertical Windows Taskbar, Use Windows 10's Built-in Screen Capture Tool, Get a Spotlight-Style Search Bar on Windows 10, Get Birthday Reminders From Google Assistant, How "Night Mode" Works on Smartphone Cameras, A Guide to Quick Steps in Microsoft Outlook, How to Set Up Customizable Motion Zones on Ring Security Cameras, How to Save and Download Apple Fitness+ Workouts, How to Put Your Xbox Controller Into Pairing Mode, How to Turn Off Read Receipts in Signal (or Turn Them On), © 2021 LifeSavvy Media. Emails have become more conversational. Note: Quick Steps cannot be undone using a menu command or with a keyboard shortcut like Ctrl+Z. You can also bypass the “Manage Quick Steps” window for individual Quick Step actions by right-clicking a quick step in the ribbon. Thanks for posting here, but this forum is used to discuss development issues when using Outlook Object Model. Outlook includes a Quick Steps feature that lets you apply multiple actions to a message with one click. You can also change the order in which your Quick Steps appear on the Ribbon or create a new Quick Step. If you regularly need to type a standard block of … Optionally, you can choose one of the built-in shortcut keys and add some text to be displayed when you hover over the Quick Step with your pointer (a brief description reminding your of the actions the Quick Step takes is helpful). This brings up a context menu where you can edit, duplicate, or delete the Quick Step. I really like the ability to instantly reply with a message template via Quick Steps. Note: Quick Steps cannot be undone using a menu command or with a keyboard shortcut like Ctrl+Z. This could be as part of the 'QuickSteps' or as a separate ribbon element. Or, if you forward messages to your manager or peers, a one-click Quick Step can simplify the task. Here are some easy-to-remember options: Reply to an email: Ctrl + R To create a new email: Ctrl + Shift + M To open your email: Ctrl + 1 To open your calendar: Ctrl + 2 To open your contacts: Ctrl + 3 To open your tasks: Ctrl + 4 Or use “Quick Steps” to pre-format and pre-address an email to multiple people. He's also worked as a trainer, technical support person, delivery manager, system administrator, and in other roles that involve getting people and technology to work together. If you are using an earlier version of Outlook, particularly Outlook 2013, some of the instructions and screenshots will be different for you. Here’s how they work. All in one place. Convert other Outlook items into tasks as they come to your attention. In Outlook 2013, I had this vertical list of “Quick Commands” on the right side of the Reading Pane which allowed me to Delete, Reply to or Move a message and various other things. Then click OK on the Outlook Options window. 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